georgetown university travel policy

Preferred Partners | Georgetown Travel Services | Georgetown University PDF CTLS POLICIES AND PROCEDURES updated 21062013 - Georgetown Law Travel Society - Georgetown Alumni Georgetown University Campus Map; Mapquest; Google Maps; Human Resources. Leading A Trip, or Planning a Trip Abroad? University Services ONLY. Find all country regulations on tests or vaccine requirements here: IATA COVID-19 Travel Regulations Map (new window), Washington Dear Members of the Georgetown University Community. Undergraduate students traveling within the United States on programs arranged by a student organization officially sponsored through the Division of Student Affairs should be in contact with Student Affairs for information about applicable policies and procedures. For more detail on this policy, visit the Georgetown policy page. Overarching (University-Wide) Policies - University Policies Washington, D.C. 20057 Policy Manual & Forms Open sub-navigation Close sub-navigation. For details on campus policies, please follow the links below. Travel registration and health insurance coverage are required. In most instances, medical expenses incurred abroad will have to be paid out-of-pocket and reimbursement sought later from the insurance carrier. Washington Scope For individuals who are not yet fully vaccinated, domestic University-related travel remains limited to essential travel as defined in the policy. the Universitys International Travel Policy, Universitys Infectious Disease Travel Policy. Overview Every contract has risks that must be reviewed from the perspective of protecting Georgetown University from financial loss. Continue to add travelers up to six individual and then proceed to complete the booking. Leading a Trip, or Planning a Trip Abroad? Phone: 202-687-5867. DC Advising Policies Toggle sub-navigation. TheCOVID-19 Travel Policy Approval Processprovides information on how to submit a request for international travel approval when required under this policy. Each student is assigned to an RC who supervises approximately 25 high school students at a time. Affiliated in any way with a campus organization. The job aid for submitting travel expense reports can be found at https://gms.georgetown.edu/training/financials-training/expense-reports/#. All faculty, staff, and students should familiarize themselves with the Universitys Infectious Disease Travel Policy as it relates to overseas travel. If you are an international student or scholar and would like further information about your immigration requirements for travel outside of the United States and reentry to the U.S., please contact yourInternational Student and Scholar Advisor in the Office of Global Services. All full- and part-time members of the faculty, including adjunct faculty, and staff members participating in university-related programs, activities, or events abroad must follow the steps outlined for faculty and staff traveling without studentson the Office of Global Services website per the GU International Travel Policy. GU International Travel Policy (new window), Universitys Infectious Disease Travel Policy, Cultural Insurance Services International. This section is designed to provide you with guidelines to help you manage risk when you contract products and services on behalf of Georgetown University. 37th and O Streets, N.W. 20057, International Student and Scholar Advisor, Funded in part of in full by University funds, or. All Georgetown students, faculty, and staff engaged in university-related travel overseas must comply with GU's International Travel Policy. All students or student group leaders must submit an international travel application. Leading a Trip, or Planning a Trip Abroad? Travel Registration and Authorization All hotel reservations and payments in Concur or with a GTS agent must be secured using a department or individual procard. Policy statement and applicability This policy addresses payments for and reimbursements of business travel expenses. Georgetown maintains a membership with International SOS, an international emergency medical assistance and security services provider, to manage the health and security risks facing our international travelers and expatriates. International travel may pose significant health and safety risks, and for this reason, Risk Management encourages travelers to carefully plan for trips prior to departure. If you are wire transferring University funds to a foreign bank, consult the University policy on wire transfers (.doc). All Georgetown students, faculty, and staff engaged in university-related travel overseas must comply with GUsInternational Travel Policy. Dear Colleagues, Georgetown has recently updated its COVID-19 travel restrictions, please visit https://www.georgetown.edu/coronavirus/ for further information. Students and families will still pay for their own travel through GTS. In addition, faculty must comply with all other University policies (e.g., financial or departmental approvals). In some cases, your campus may have additional policiesbeyond those contained in the main University policies. Domestic rental car insurance may be declined if the vehicle is rented with a Georgetown Procurement Card. We appreciate your understanding and cooperation as we work together to protect our University community. The RCs are members of the Summer Hoya residential team and are trained to maintain a positive community on the floor. The Georgetown University Honor Council website has the Honor System policy, as well as directions for faculty to report cases of violation, how to access and use . Students can use Georgetown Travel Services (GTS) to book travel contacting one of the universitys booking agents at +1 (855) 460-5352 or GU@ctp-travel.com. The University Policy on Business Travel Expenses (.pdf) is the main University policy regarding business travel expenses. As of August 1, 2021, the following international University-related travel is permitted. In order to receive reimbursements for travel expenses, employees need to complete the General Payroll Form. Limited exceptions to the moratorium may be granted after review by the relevant campus Executive Vice President (for students and faculty, and non-University Services staff), the Senior Vice President and Chief Operating Officer (for staff members of University Services), or the Vice President and Chief of Staff (for direct reports to the President). Edward B. Healton, Executive Vice President for Health Sciences and Executive Dean of the School of Medicine, William M. Treanor, Executive Vice President and Dean of the Law Center, Geoffrey S. Chatas, Senior Vice President and Chief Operating Officer, Georgetown University Please contact us at 1-866-525-8664 or via email at GeorgetownTravelSociety@Georgetown.edu if you have any questions or need more information regarding our upcoming travel programs. To help you learn as much as you can about your destination(s), take advantage of the numerous university resources available. As of today, July 1, 2021, fully vaccinated individuals may engage in domestic University-related travel, uponproviding proof of vaccinationthrough the GU360 mobile app orGU360 websitewith a vaccine authorized for emergency use by the FDA or World Health Organization prior to travel. A limited number of international programs including certain study abroad programs organized or sponsored by the Office of Global Education and other University departments will also be permitted to proceed beginning in Fall 2021, after a program-specific risk assessment and approval by the relevant Senior Administrator. Georgetown University property and equipment is protected by a property insurance policy. For assistance with CONCUR or to make any changes to a reservation made on CONCUR, contact GU@ctp-travel.com or call 855-460-5352. Travel Policies, Procedures, Guides & Forms Policies Reimbursements for business travel is covered in Policy FA 112 Employees should obtain approval of travel plans and anticipated expenditures prior to making final travel arrangements via the Pre-Travel Registration Form submitted to their supervisor, relevant fiscal and/or budget officer, or . 20007, University Policy on Business Travel Expenses, Law Center Policies: For information on Law Center travel expense policies, contact Norma Laughrige at 202-662-9042 or. In general, international car rentals should be made in the Universitys name and insurance should be purchased from the rental provider. Washington DC 20057-1013. An overview of the policy updates follows: Faculty and StaffUniversity-Related International Travel, Student University-Related International Travel. Any expenses paid by the University on your behalf must be reimbursed and will be billed to you at a later date. E-mail gu@ctp-travel.com to work directly with an agent. Updated University Travel Guidance for Faculty and Staff. International travel resources and alertsare available via the Office of Global Services website. University sponsored or related travel is defined as. P. 202-687-0100, , we suspended all university-sponsored international and domestic travel for students, faculty and staff. Graduate students traveling within the United States for university-related purposes should be in contact with the department or center sponsoring the travel for information about applicable policies and procedures. GUPD will contact . Because of the difference in insurance requirements in other countries, departments should always purchase all available insurance provided by the rental agency. Booking Travel. In September 2012, the University established its international travel policy. Please be aware that some of the International SOS services outlined below have additional charges. Anyone traveling on university business is eligible for reduced price flights using preferred travel partners when booked directly with an agent or through Concur. Business Travel and Entertainment-Appendix 1 and 2 (FA 112) Please see the Supplier Setup section for how to obtain aSupplier ID. All faculty, staff, and students should familiarize themselves with the Universitys Infectious Disease Travel Policy as it relates to overseas travel. In the context of this trade-off, today we announce updates to this policy for the remainder of the Spring semester and Summer 2021 in the, In summary, due to the significant continued public health risk posed by the COVID-19 pandemic, the Universitys moratorium on all domestic and international university-related travel by students, faculty, and staff, remains in place until further notice. We appreciate everyones cooperation as we work through changing public health circumstances. Washington, Preparation for travel should take into consideration government warnings, University policies, health insurance including medical and security evacuation, and country-specific requirements. Students traveling under such programs must also receive independent approval as indicated above. We will continue to monitor global public health and travel conditions and may make future changes to this policy if deemed appropriate. Washington, D.C. 20057 In light of the evolving nature of the COVID-19 pandemic, its impact on our community, and the advent of increased vaccination opportunities, we must balance restrictions on activities in compliance with public health imperatives and the desire to promote and facilitate learning and research. Limited exceptions may be granted for travel that is deemed essential, or travel to low-risk destinations as defined in the Universitys. In light of the evolving nature of the COVID-19 pandemic, its impact on our community, and the advent of increased vaccination opportunities, we must balance restrictions on activities in compliance with public health imperatives and the desire to promote and facilitate learning and research. International Travel Resources - Office of Global Services For Georgetown University faculty, staff, and students traveling abroad, Georgetown's Global Assistance . February 7, 2023 Dear Students, Georgetown University has an International Travel Policy that applies to students engaging in international travel associated with research, internships or other university-related activities. . Anyone traveling on university business is eligible for reduced price flights using preferred travel partners when booked directly with an agent or through Concur. Transportation & Travel Resources | Human Resources | Georgetown University PDF Policy # FA 112: Business Travel and Entertainment - Georgetown Law For information on recovering value-added tax (VAT) from purchases made on University business abroad, consult the Tax Office web site here. Updated University Travel Guidance for Faculty and Staff Georgetown's Travel Policies. Georgetown study abroad programs offered by the Office of Global Education during the Summer 2021 term (May-August 2021) and all other university-sponsored undergraduate, non-credit international travel are suspended through August 15, 2021. Limited exceptions to the moratorium may be granted after review by the relevant campus Executive Vice President (for students and faculty, and non-University Services staff), the Senior Vice President and Chief Operating Officer (for staff members of University Services), or the Vice President and Chief of Staff (for direct reports to the President). All students completing university-related international travel must comply with the GU International Travel Policy. The GU International Travel Policy does not apply to students, faculty, and staff traveling internationally for personal reasons or on non-university-sponsored trips. Georgetown Travel Services | Georgetown University For further guidance on how to comply with this policy, please see the additional information included ontheOffice of Global Serviceswebsite. Travel Policies, Procedures, Guides & Forms - Financial Affairs For converting expenses incurred in foreign currency to US dollars, a useful online tool is available. Washington International Travel Policy and Compliance - Georgetown University Home Preferred Partners Preferred Partners Airline Discounts The University has negotiated rates with United, American, Delta, Southwest and Turkish Airlines. Choose the additional travelers name from the drop down list. Georgetown Policies - cndls website - Georgetown University Georgetown University encourages all faculty, staff, and students traveling abroad to maintain appropriate health insurance. Consult the Policy on Business Travel Expenses for the University policy on vehicle rentals. In September 2012, Georgetown University implemented an international travel policy for all faculty, staff, and students participating in international travel supported by or related to the university. In September 2012, the University established its international travel policy. 37th and O Streets, N.W. Lauinger Libraryhas a variety of informational resources, including country guides and international news databases. Individuals engaging in approved University-related travel must comply with all other University policies (e.g., financial or departmental approvals). Insurance | Risk Management | Georgetown University The following are some of the key overarching policies that all members of the University community should be aware of.
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