First, receive approval from your SLBO Fund Manager to make your supplies purchases. Provide your FA with your requested flight or preferred date, time, airline, frequent flyer number (if applicable), seating preference, and date of birth (required by the TSA). 1. If you add a course any time after the fee payment deadline, your payment in full is due immediately and you may be assessed a late fee. Make sure to attach a copy of the award letter, supporting documentation for the travel grant, and any eligible expense receipts that will be covered by the grant to the ticket so that the award can be fully validated and released to the Department. This is a forum where the students, faculty, staff, alumni, and other individuals associated with the University of California San Diego can discuss, share, advise, and collaborate among themselves! Booking Travel and Prepaying Expenses - sociology.ucsd.edu Reimbursement Information - University of California, San Diego By continuing to browse this site you are agreeing to our use of cookies. In Report Type, select Event Expenses and Other Reimbursements 5. Departments to identify real deficits and clean up fund alignment per Policy 300-2 (i.e., before June 30). Did you know that there are multiple policies for Move/Relocation trips? All rights reserved. Authorized Parent/Payer Billing and Payment Menu View or pay your student's bill: Your Profile. 1. Once you have that, you can search for it in the, For employees that fall under the Managers and Senior Professionals, The Office of Postdoctoral Scholars Affairs has a, Reimbursable Move/Relocation Expenses for Employees, UC San Diego 9500 Gilman Dr. La Jolla, CA 92093 (858) 534-2230, UC Policy and Regulations for MSP and PSS personnel, Senior Management Group Moving Reimbursement, Reimbursement Guidelines for Temporary Remote Work. We use cookies. Copyright 2023 Regents of the University of California. For example, if a student organizations approved funding total is sufficient to cover both the amount paid to the vendor and the use tax due, the reimbursement total requested will be paid in full. If you know the number of miles traveled, proceed to step 3. Last day to submit use tax adjustment with Services and Support ticket. Know travel policy: Total cost of surface transportation cannot exceed the equivalent lowest cost airfare plus local transportation to and from terminals. Process transactions to clear balances in departmental credit card accounts and deposit clearing accounts. You must: We highly recommend initiating the GPSA travel grant reimbursement processes within 2 weeks after the applied conference ends to expedite the process. How to Process Personal/Non-Reimbursable Card Charges in Concur Visit our Finance Service Center. Determine mode of transit/transportation. Transactions are considered aging, if they have not been expensed within 30 days of the purchase. System Status: . Create an expense report, fill out the report header details, click Next or Create Report (depending on which UI you are using). A completed Triton Activities Planner (TAP) Event must be associated with this request. Your way to payment status and registration Sign in using the method you selected when you were first invited to Payment Compass Social Authentication. This is to allow the Traveler to certify the accuracy of the expenses being claimed for their reimbursement. Receipts that do not state all the above may be subject to further documentation. SSAs to process inventory journal entry and submit a copy of the inventory report to BFS-ICA in Services & Support. UC San Diego 9500 Gilman Dr. La Jolla, CA 92093 (858) 534-2230 All rights reserved. Spring - ipps.ucsd.edu Find out about the move/relocation policy for new appointees and transferring employees, including eligibility and reimbursable moving expenses. Four rounds of applications will be held each year, one during . Fill out and upload your application before the deadline for your conference date! In order to qualify for GPSA Travel Grant funding, all of the following must apply. The suit was reported earlier by the Wall Street Journal. Travel and Reimbursement Support - University of California, San Diego Copyright 2023 Regents of the University of California. Cyber insurance premiums in the US surged 50% last year, as increased ransomware attacks and online commerce drove demand for coverage. Reminder: SSAs to process recharge transactions through RMP Recharge Application or own integration. Delegation must be set up for others to submit reimbursements on your behalf. UC San Diego 9500 Gilman Dr. La Jolla, CA 92093 (858) 534-2230 Hiring Pay Scale. So I just accepted by admission to UCSD and while I was going through the 'contract for maintaining admission', I read that my "admission to UC San Diego is conditional" and that my " final secondary school exam results must be consistent with the level of academic achievement reported on the UC Application". Last day to submit PO Invoices for June posting. How It Works | SAP Concur - Pennsylvania State University Contact us today. Copyright 2023 Regents of the University of California. How do I submit this? All Travel and Entertainment Card Product transactions (including T&E Card, CTS Air, CTS Hotel, and T&E - Temporary Virtual Card), are required to be reconciled within 45 days from the end date of the trip or event. For Report Name, enter the reference name for the reimbursement Deadline for Retroactive Funding Changes for Graduate Financial Support. Note: ICA has until May 19th to complete processing. Once you have that, you can search for it in the Title Code System Lookup page, and you can search by Academic Titles and/or Non-Academic Titles. GPSA Travel Grants - University of California, San Diego Scroll down to Available Receipts at the bottom of the page 3. Applicants must be presenting a paper or giving a talk on their own original research. Concur Travel & Expense - University of California, San Diego Sign in to Concur | Concur Solutions Supporting Travel Documentation for Grant approval. Use this form to submit a reimbursement request for non-event expenses, such as: Operating Funds Expenses Supplies Submit a Non-Event Reimbursement Request Tournament/ Competition Reimbursement Form Complete and submit this form no later than 7 days PRIOR to the event date (applicable to both in-person and virtual events). Delegates emailing receipts on behalf of another Employee should provide the User's verified email address in the Subject Line of the email. If you are unsure as to your chart string information (Fund, Function, Financial Unit, etc. This applies to out-of-pocket expenses as well as direct payments to the Moving Company using your Travel & Entertainment Card (T&E). 1. You can search for articles by typing in key words into the search box, or scroll down to view Knowledge Base Articles by Category. A set of key articles can be found below: Concur utilizes the Delegate feature in order to allow employees the option to have a colleague prepare documents on their behalf. within the vicinity of home or headquarters? User account - SAP Concur Find out which business travel expenses require original sales for reimbursement. Get itemized receipts from the vendor. Reimbursements will not exceed maximum funding allocations for all in-person, hybrid, and virtual events. SAP Concur simplifies travel, expense and invoice management for total visibility and greater control. Assign a colleague as a Delegate (Knowledge Base Article). MySanDiego Login - Concur Solutions Utilize the Concur Mobile App to digitize receipts while on the go. Register/Claim your USDOne Account. When the university pays the tax, the tax amount may be deducted from your reimbursement total. The reimbursement rate for driving an automobile in connection with a move or relocation will. Funding sources may include Associated Students, Departments, Gift or On-Campus Student Organization accounts. To take advantage of this new technology users will need to confirm the browser add-on has been successfully installed. Copyright 2023 Regents of the University of California. First, verify your email address in Concur. Find answers, request services, or get help from our team at theUC San Diego Services & Support portalor call the Finance Help Line at (858) 246-4237. Last day for departments to submit AP invoice non-salary cost transfer requests. $57,127 - $61,094/year These expenses also include the cost of travel to the new location for the eligible appointee/employee and members of the household. Biweekly UCPath deadline to establish new hires and employee data change, PPE 06/24/2023; Pay date 07/05/2023. NOTE: Please open each drawer to check eligibility requirements for each job title (SMG, MSP, PSS, Academic, Postdoc). Travel - University of California, San Diego UCSD pays a Use Tax on goods and services when purchases are made from non-California vendors or California vendors with a primary business location in another state, and the delivery or acceptance of the goods and services take place in California. Log in to Concurvia Single Sign-On Method 1: To start from Concur Requests: 2. Your final reimbursement amount may be adjusted by the use tax amount due. Having limited experience with UC San Diego's previous Travel Card processes allowed Matt to bring a new perspective and insight to the Concur rollout. To receive reimbursement, all payees must complete either of the following: Receipt Requirements All receipts MUST show: Where the items were purchased- Store/ restaurant location When the items were purchased- Date/ time What specific items were purchased- Itemized list JOB SEEKERS. For a full page of Concur/Travel & Expense Resources (training, short videos, Services & Support travel categories), review Concur:Help. Assigning the transactions to a work-in-progress expense report will indicate to Concur that it can stop sending any of the unassigned transaction notification emails that it normally sends to employees. Instruct cardholder to reach out to the supplier to refund the University Card and provide a personal form of payment If a refund cannot be provided, please notify the Procurement Card or Travel & Entertainment Card team via the UC San Diego Services & Support portal with the following information: Cardholder's name Airfare is highly recommended to be purchased through Balboa Travel Agency in your Concur profile or by calling (858) 678-3752. Last day to submit subaward invoices in Payment Compass to be uploaded into KR by end of day Monday, 06/26/2023. Refer back to this page at regular intervals. This page is designed for employees, who are new to Concur, to quickly find resources and guides on the Concur application. Once the COA is provided to the Department with Financial Unit approval instructions, the Concur Travel Expense Report needs to reference the GPSA Travel Grant, the awardee, the amount awarded, and confirmation that GPSA funding is only being used up to the awarded amount in the comments section of the Report Header and each covered expense. Scan this QR code to download the app now. All Reimbursement submissions are requested through the online reimbursement request form. Photographer: Chris Ratcliffe/Bloomberg. Obtain approval: Work with your business office or person who approves travel in your area. When your report displays, you will either see a list of expense types on the right or see a blue button that says Add Expense. Travel Reimbursements are currently processed through the Concur system. 1. Last day for VC Central Offices to submit and approve journal entries. Facebook . 1. Log in to Concur 2. 1. View original text If tax was not paid (i.e. Travel and Expense Policies Business Expense Cash Advance for International Operations Procurement Records Retention Travel and Expense Corporate Card Travel Expense Still have questions? Generalproceduresfor reimbursementare as followsdepending on whether you are employed by UCSD, have Departmental support, or have no Department affiliation: Once your payee setup is confirmed, and you have completed your travel, the Student Life Business Office will work with you on completing the reimbursement process. Employees who wish to have someone act as their delegate must log into the system and grant these permissions to their colleague. UC San Diego 9500 Gilman Dr. La Jolla, CA 92093 (858) 534-2230 Monthly Timekeeping entry deadline for prior periods (RETRO), PPE 06/30/2023; Pay date 06/30/2023. Log in to Concur via Single Sign-On 2. 1 Kudo Reply 1 Solution Solution KevinD Community Manager May 23, 2022 11:12 AM @cdezynski you submit it as an out of pocket expense. Procurement Card Cardholders are reminded to ensure transactions are expensed in Concur and Expense Reports are submitted within the month they occurred. All rights reserved. If acting as a delegate on behalf of another employee, from Profile, select that user 3. Read the KBA for instructions on how to reconcile transactions and create a Procurement Card Expense Report. This applies to out-of-pocket expenses as well as direct paymentsto the Moving Company using your Travel & Entertainment Card (T&E). If you are the move coordinator for your department,it is crucial that the new employee is fully aware of what expenses are allowable and this is determined by their job title code. Refer to the Associated Students (AS)Funding Guidefor a list of items that are non-reimbursable through AS funding. Know pricing: Find the lowest cost airfare (regular coach/economy) and add the transportation costs to and from the terminal. The defendants named in the suit are associations of underwriters, known as syndicates, operating in the Lloyds of London insurance market in the UK. How to Submit a Non-Event Reimbursement in Concur Skip to main content. Tiffany Redman, Senior Product Manager, Data and Analytics Paying Your Expenses SAP Concur allows you to use your Penn State Purchasing Card to purchase both Non Travel Goods & Services and Travel related expenses. Copyright 2023 by Wells Media Group, Inc. Travel - University of California, San Diego A Delegate is an employee with the ability to act on behalf of another user within Concur. Monthly Timekeeping entry deadline for current period, PPE 06/30/2023; Pay date 06/30/2023. If an employee is not on travel status and has a temporary assignment away from campus (such as a local training session), mileage can be claimed between campus and the assignment location, or home and the assignment location, whichever is less. Follow instructions on the "Concur-how to add delegates" guide on how to set this up. Notice: UC San Diego travel policy, as published in Blink, is decisive. Travel and Reimbursement The University will reimburse faculty, staff, students, and non-UCSD travelers for allowable expenses incurred when traveling on official University business. What exactly does this mean and is it something to be worried about? Google . OR. Biweekly Timekeeping entry deadline for PPE 06/24/2023; Pay date 07/05/2023. UC San Diego 9500 Gilman Dr. La Jolla, CA 92093 (858) 534-2230 If the to and from location(s) of your mileage trip include the traveler's personal/home address, please only include the city, state, and zip code OR redact the specific street address from the attachments. Deadlines for courses in Special . The Regents are 26 board members who govern the UC system. Reimbursement Information - University of California, San Diego Present your own original work (as a poster or talk) at the conference you are applying for travel funding. Copyright 2023 Regents of the University of California. The majority of Concur-related Articles are in the Travel category. Lloyds of London didnt immediately respond to an email seeking comment on the suit. The use tax rate is calculated based on the taxability of the items purchased and the Ship-To Zip code where the items were received. GPSA created a Travel Grant program to award graduate and professional students grants of up to $300 for in-state and out-of-state travel to conferences where you will present your own professional work. We have recently reorganized our pages to be grouped by specific policy. Student/Faculty/Staff. Requesting Reimbursement for Private Auto Mileage - Blink For more information, see, Services of any amount. Whereas Blink is the best source of policy information, all How-To guidance on Concur processes are housed in UC San Diego Services & Support. Find a list of actions and cutoff dates for fiscal closing. Claiming expenses that are not reimbursable per their job title will delay the reimbursement/reconciliation process. Photograph: A visitor enters the Lloyds of London Ltd. building in London, U.K., on Wednesday, Jan. 4, 2017. How to Process Mileage-Only Reimbursements - University of California Funding will be awarded on a first come first serve basis from the full pool of eligible applications. The SAP Concur application automates the entire reimbursement processfrom submission of expenses to approval and payment. UC San Diego 9500 Gilman Dr. La Jolla, CA 92093 (858) 534-2230, Self-Supporting ActivitiesFiscal Closing Special Items Instructions for FY2022-2023, Budget & Finance Weekly Digest subscribers, KBA: How to Submit for an Outgoing Interlocation Transfer of Funds (ILTF), Collab: Financial Support Request Tool Documentation, KBA: How to Submit a Travel Expense Report in Concur, KBA: How to Submit an Event Expense Report in Concur, KBA: How to Submit a Non-Event Reimbursement in Concur, Blink: Expense Reimbursement for Human Subjects, AP invoice Non Salary Cost Transfer Request, KBA: How to Correct a Paid Supplier Invoice, KBA: How to Reconcile Transactions and Create a Procurement Card Expense Report, KBA: How to Submit Purchase Order Invoices, Blink: Payment Compass Invoice Submission & Status, KBA: How to Request New Chart of Account (COA) Segments, KBA: How to Process Transactions in the RMP Recharge Application, KBA: How to View and Resolve PPM Cost Transfers Not Processed, Oracle MCI File Submission (Recharges) Request Form, KBA: How to Initiate a Partial or Full Cost Transfer in Oracle PPM, KBA: How to Create a Fiscal Year End Reversing Journal Entry. All online purchases must reflect on the receipt that the items have been shipped. Dates on this page are subject to change duringMay and Early Juneof each fiscal year, and are updated as new information becomes available through the Fiscal Close Bulletin. Final local approval deadline for biweekly and monthly non "high risk" direct retros. EOD = End Of Day (before 11:59 PM). Departments to submit non-student/non-patient AR invoices. Establish or augment capital improvement projects. Claim payments from unapplied receipts for posting in period 12. Session I (five week courses) and Special Session: June 26, 2023 Session II (five week courses): July 31, 2023. For multiple purchases made by several members, all receipts must be combined into a single submission completed by one principal member. The University of California paid millions of dollars to notify targets of the attack and limit it, and to defend and settle lawsuits filed by patients, but underwriters at Lloyds have repeatedly denied coverage for losses from the incident, according to the complaint filed in Los Angeles Superior Court. Site Account. Monthly UCPath deadline to establish new hires and employee data change, PPE 06/30/2023; Pay date 06/30/2023. Forgot Username/Password. Last day to submit Other Reimbursements Expense Reports (with required documentation and final departmental approval) for June posting. Use this figure as the dollar amount that cannot be exceeded if opting for surface transportation in lieu of air travel. How to Submit a Non-Event Reimbursement in Concur. Expand All Find answers, request services, or get help from our team at the UC San Diego Services & Support portal. UC San Diego 9500 Gilman Dr. La Jolla, CA 92093 (858) 534-2230, Graduate & Professional Student Association, UC San Diego business-related student travel, UC San Diego Student Certification for Business-Related Travel form, Advisor Support Form and Student Certification for Business Travel, UC San Diego Student Certification for Business-Related Travel. Please check internally within your department as they may have additional requirements or altered deadlines. Update E-Bill Information; TRIP Payment Plan Enrollment is currently disabled. Aside from assigning Delegates, the most interaction they will have with Concur will be to log in and submit specific Travel Expense Reports. Concur is used for the following: The following sections of this page detail specific tasks that most employees will need to perform in the application. Concur for Preparers Concur for Employees Self-Processing Reimbursements Training & Additional Information Expand All Find answers, request services, or get help from our team at the UC San Diego Services & Support portal.